Job Description

Office Admin Assistant Location Irvine, CA :

Job Overview We are seeking a highly organized and motivated Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing administrative tasks, providing exceptional customer support, and maintaining efficient office procedures. This position requires a proactive individual who can handle multiple responsibilities while maintaining a positive attitude.

Responsibilities

• Office Maintenance: Ensure the office is clean, well-organized, and maintained to create a productive and professional environment.
• Communication: Serve as the primary point of contact for both internal teams and external stakeholders. Answer incoming calls and provide necessary support.
• Facility Coordination: Work with building management, vendors, and service providers to resolve repair and maintenance issues. Maintain records of parking space allocations and usage.
• Vendor Management: Source and liaise with vendors for office-related services and supplies.
• Scheduling: Coordinate meetings, appointments, and calendars to support overall team productivity.
• Supply Management: Monitor inventory and restock essential office and kitchen supplies, including snacks and beverages.
• Global Team Support: Support on-site activities and facilitate communication with global/overseas teams.
• Event Planning: Assist in organizing on-site and off-site office events and meetings, including logistics such as catering, materials, and setup.
• Financial Management: Track office-related expenses, reconcile credit card transactions, and maintain accurate financial records.
• Catering Services: Oversee daily catering operations and collaborate with vendors on meal planning.
• Other Duties: Perform additional administrative tasks as assigned.

Skills

• Strong interpersonal and customer service skills, with a professional demeanor.
• Ability to work both independently and as part of a team.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office 365 (Excel, Word, Outlook) and Google Workspace.
• High School Diploma required; Bachelor's degree preferred.
• Previous experience in administrative roles or as a receptionist is a plus.

About US:

IPGenius is a global leader in talent acquisition and HR solutions, renowned for delivering exceptional service to clients, fostering employee growth, and cultivating long-lasting partnerships. With a dynamic presence across 160+ countries, including the USA, China, Canada, Singapore, Japan, the UK, India, and more, we continue to drive global talent solutions.

At IPGenius, we are dedicated to connecting individuals with rewarding career opportunities while understanding and supporting their unique aspirations. As an Equal Opportunity Employer, we embrace diversity and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or any other protected status. Our Inclusivity Commitment ensures that candidates of all abilities are welcomed and that our hiring and interview processes are fully accessible to all applicants.

Compensation

The pay offered to a successful candidate will be determined by various factors, including education, work experience, location, job responsibilities, certifications, and more. Additionally, IPGenius provides a comprehensive benefits package, all subject to eligibility.

Job Types: Full-time, Contract

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Job Tags

Hourly pay, Full time, Contract work, Work experience placement, Overseas, Shift work,

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